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Administrative Coordinator

Location

Garth Newel Music Center; 403 Garth Newel Lane, Hot Springs, VA 24445

Schedule

This position is generally a Monday-Friday 9-5 office position but will require some evenings and weekends based on the needs of the organization.

Compensation

Starting pay is $18-$21 per hour. Garth Newel Music Center provides extraordinary benefits to employees, including no-premium health insurance, no premium vison and dental insurance, retirement benefits, and generous flexible paid time off. Benefits and salary are commensurate with relevant experience.

Summary

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the Executive Director, Operations Manager and Program Staff. The Coordinator is the main point of contact for patrons, donors and volunteers. Customer service skills are an absolute necessity. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the organization, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. This position is generally a Monday-Friday 9-5 office position but will require some evenings and weekends based on the needs of the organization.

Duties and Responsibilities

Provides confidential secretarial and administrative support for the principal administrators and program staff which may include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
Gathers, enters, and/or updates data to maintain patron records and databases, as appropriate; establishes and maintains files and records for the office.
Provides excellent customer experience with ticket sales and room reservations.
Assists with project development and planning to ensure more efficient service and organization of the office.
Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
Assists in the coordination, and completion of special projects as appropriate.
Coordinates and oversees the day-to-day management of supplies, and equipment, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Adjust schedule and assist with concert and fundraising events as needed.
Performs miscellaneous job-related duties as assigned.

Requirements, Preferences

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement is preferred. Degree completion may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

Excellent customer service skills are essential for this position.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Strong professional writing skills are a necessity for this position.
Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
Records maintenance skills.
Information research skills.
Database management skills.
Word processing and/or data entry skills.
Knowledge of office management principles and procedures.
Ability to create, compose, and edit written materials.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Organizing and coordinating skills.
Multi-tasking while being able to prioritize tasks effectively.

Working Conditions and Physical Effort

No or very limited physical effort required. May need to lift up to 30lbs
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.

Distinguishing Characteristics

Position requires a) self-starter and independent thinker b) high degree of honesty, integrity and ethics; c) ability to predict and coordinate tasks based on the operational calendar; d) willingness to pitch in to assist in areas which may be outside primary job description; e) desire for personal and professional growth; f) flexibility and a focus on problem solving.

Application Process

Interested applicants are requested to send a cover letter and updated CV along with 3 references to Heather Brinkley via email to: Heather@garthnewel.org Subject: Garth Newel Music Center Attn: Board Chair Gene Sullivan.

Or mail to: Garth Newel Music Center: Attn: Board Chair Gene Sullivan PO Box 240 | Warm Springs, VA | 24484

Lead Instructor of the Highland County String Studio

Start Date

September 2024

Location

Highland Center ; 61 Highland Center Drive, Monterey, VA 24465

Schedule

Part-time to start, flexible schedule with the potential for growth to full-time depending on recruitment, vision, and teacher availability. Weekday afternoons/evenings (Monday-Friday). Occasional weekends as needed for student recitals, recruitment and community events.

Compensation

$40/ teaching hour to start

Summary

The Lead Instructor is responsible for instruction and basic management of the Highland County String Studio, a satellite location of the Allegheny Mountain String Project, located in the Highland Center in Monterey, VA. This position consists of teaching one-on-one lessons for string instruments; coordinating with the Highland Center regarding studio space as needed, programming and coordinating Highland County performances (minimum one per year), recruiting, and teaching small group classes as necessary. This role requires a comprehensive understanding of music education principles across violin, viola and cello (possibly bass); good planning and communication skills, ability to work independently, and a creative approach to teaching in a rural community. The successful candidate will demonstrate high potential for recruitment and building an outstanding program.

Qualifications

Bachelor’s degree or higher in a Music field preferred; teaching experience and certifications considered. Preference given to music education and with concentration in cello or viola.
Experience: must demonstrate proficiency in applied and group instruction in violin, viola, and cello. Preference given to experience in string ensemble education.
Demonstrate an understanding of diverse teaching methodologies, responsive to individual needs for students with different learning styles.
Ability to Work at a high level of independence.
Exhibit a positive and flexibility attitude to work in a rural environment- often working with less than ideal conditions; creativity and interest to work with what is at hand to create an entity greater than the sum of its parts.

To Apply

Application Process will close on May 1, 2024
Send Resume and Bio along with cover letter explaining why this position appeals to you as well as a personal statement of teaching philosophy to Jaime McArdle, AMSP Program Director at: jaime@GarthNewel.org

For question about the application process contact Jaime McArdle or call Garth Newel Music Center at 540-839-5018.

Responsibilities

Reports to Program Director (PD) of the Allegheny Mountain String Project.
Maintain the Physical Space Highland County String Studio Space in the Highland Center and coordinate its use. Work with the PD to form a long term sustainable plan for the teaching space in Highland County.
Recruit and maintain a studio teaching load in Highland County of a minimum of eight (8) students offering lessons on at least two days per week.
This position may include opportunities to teach in specialized area of expertise in other AMSP locations including Garth Newel Music Center and Clifton Forge School of the Arts depending on demand for instruction.
Teach 30 lessons per student throughout the school year excluding school holidays and weather cancellation days. Maintain a stable lesson schedule through the year.
Program and coordinate, in partnership with PD and the Highland Center, the Spring Solo Recital for the Highland County String Studio.
Oversee proper storage, maintenance and inventory of musical instruments, equipment, and materials needed for instruction.
Determine and execute an appropriate performance and event schedule in conjunction with Highland County and local regional events.
Coordinate, oversee, and attend, student performances, recruitment opportunities and other related AMSP program events.
Required to engage with students in Highland County Community events and work to keep AMSP visible in the county.
In conjunction with PD, seek and secure grant and private funding opportunities within the Highland County region.

Associate Director for Patron Engagement

Application Deadline

September 15, 2024

Overview

The Garth Newel Music Center (GNMC) seeks a talented, pleasant, and energetic individual to serve in the newly created full-time position of Associate Director for Patron Engagement. Working alongside Executive Director Steve Wogaman and a deeply committed Board of Directors, the Associate Director for Patron Engagement will have primary responsibility for revenue creation across the full range of the patron engagement continuum: from establishing awareness through institutional and programmatic marketing; to encouraging attendance, volunteer participation, and initial giving; to the cultivation, solicitation, and stewardship of generous annual and major gift support, grants and sponsorships, and planned giving.

The Associate Director for Patron Engagement position will be multi-faceted, fast-paced and demanding, part of a staff leadership team that includes the Associate Director for Operations; department heads in facilities, culinary arts, and educational programming; a contracted marketing consultant; and the members of the Garth Newel Piano Quartet, who serve as GNMC’s Artistic Directors. GNMC seeks a team player who also is adept at working independently, meeting job expectations and timelines.

Location

Garth Newel Music Center; 403 Garth Newel Lane, Hot Springs, VA 24445

Development Duties (75%)

In consultation with the Executive Director and the Board’s Patron Engagement Committee, develop and execute a comprehensive annual plan of development initiatives for individuals, businesses, and foundations, which may include gifts to annual fund, underwriting and sponsorships, capital and special projects, and endowment.
Develop and implement strategies for giving and participation; including mail, on-line, phone, and face-to-face solicitation. Coordinate and/or personally participate in direct solicitation as appropriate.
Prepare, monitor, and report upon on annual fundraising goals and budget, ensuring all revenue and expense projections are achieved.
Work collaboratively with the Executive Director, Artistic Directors, and the Board Patron Engagement Committee to create and implement patron engagement programming using mission-based experiences that deepen the relationship with Garth Newel, both on the Garth Newel Estate and in regional cities of interest.

Implement a Planned Giving program to encourage planned gifts to GNMC.

Create vehicles for regular communication with donors and potential donors providing updates on GNMC activities and needs.
Ensure information is captured and entered properly in the database regarding pledges, reports, payment schedules, and contacts; and ensure that necessary gift acknowledgment and tax record documentation is provided to donors in a timely fashion.
Research and seek out sponsorship and grant opportunities, and coordinate application, reporting and follow up.

Marketing Duties (25%)

Develop, implement, and evaluate marketing strategies across GNMC’s multiple audiences, working in close collaboration with the Executive Director, the Board’s Patron Engagement Committee, and a contracted marketing consultant.
Lead the Garth Newel marketing strategy to drive engagement and serve as the primary liaison with GNMC’s contracted marketing consultant.
Oversee the Garth Newel Music Center brand in all communications, including website, social media, electronic and print communications, and concert programs to ensure branding continuity and message consistency.
Lead and facilitate the production of PR, email, social media, and website content that establishes GNMC as a local, regional, and national leader, extending our reach by driving awareness of our mission.
Research and evaluate strategies for new marketing and outreach opportunities.
In coordination with the Executive Director and Garth Newel Piano Quartet, serve as a spokesperson for GNMC, actively engaging, cultivating, and managing media relationships.

Other Duties

Attend GNMC concerts and events to cultivate audience and donor support.
Increase job knowledge by participating in educational opportunities, reading professional publications, and maintaining personal networks.
Abide by all GNMC policies and procedures. Maintain confidentiality pertaining to information contained in donor records and other systems data.
Additional duties as assigned.

Compensation

Salary: $55-65,000 + benefits (includes 401k retirement match, health insurance, paid vacation, approved mileage and expense reimbursement)

Type: Full-Time, Exempt Position

Qualifications

The preferred candidate will be a self-starter who enjoys working as a member of a small professional staff in support of the Garth Newel Music Center’s mission and vision. This candidate will have strong organizational skills and the ability to manage multiple projects simultaneously; exceptional written and verbal communication skills; a working knowledge of not-for-profit development trends, tools and methodologies; a passion for and understanding of the non-profit arts community; 3+ years’ experience working in the field of not-for-profit development/marketing; and a Bachelor’s Degree or equivalent training/experience in Arts Administration, Marketing, Development, general not-for-profit administration or related fields. CFRE certification or equivalent preferred, and a love of classical music is a plus.

The position requires the ability to travel and undertake regular evening and weekend work. A valid driver’s license is required. Residence within one hour of the Garth Newel Music Center (403 Garth Newel Lane, Hot Springs, VA 24445) will be required of the successful candidate.

The Associate Director for Patron Engagement, a newly created position, will report to the Music Center’s Executive Director.

To Apply

In one PDF file, please send cover letter, CV/resume, two writing samples and a list of three professional references via email to:

Associate Director Search

Nikki Bowes, Administrative Coordinator

Garth Newel Music Center

nikki@garthnewel.org

Application deadline September 15, 2024

Event Staff

Start Date

September 2024

Overview

We are seeking seasonal, variable hour and/or part-time Event Staff to support the seamless execution of our Concert Series by providing 5-star service to our loyal patrons. The ideal candidate will have prior customer service experience, and the ability to thrive in a fast-paced environment.

Location

Garth Newel Music Center; 403 Garth Newel Lane, Hot Springs, VA 24445

Schedule

Event Staff will be scheduled based on the need of the event(s). As a seasonal variable hour and/or part-time Event Staff, your working hours will be dependent on the event worked, and the role assigned.

Compensation

$15/hourly

Summary

Event Staff will be trained on various key event positions including but not limited to Bartender, Server, Runner, Cashier, and Dishwasher. In addition, Event Staff are expected to assist with setup and breakdown both prior to and following the event as assigned.

Qualifications

Flexibility to work weekends and extended hours as required.
Candidates with ServSafe food handlers/alcohol certification considered first

Knowledge, Skills, & Abilities

Must work well with other employees and be able to interact with guests
Must display a positive attitude and eagerness to learn
Ability to work effectively both independently and as part of a team.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Job Demands

This is a seasonal, variable hour and/or part-time position which will include days, evenings, weekends & holidays.
Must have reliable transportation
Must be able to stand and walk unassisted for up to 8 hours
Physical requirements include minimal sitting and lifting up to 30 pounds.

To Apply

Please contact Operations and Events Manager Heather Brinkley for an application or send resume/CV to Heather@garthnewel.org.

Executive Director of Garth Newel Music Center (GNMC)

Reports to

Board of Directors through the Board Chair

Location

403 Garth Newel Ln, Hot Springs, VA 24445

Overview

The Interim Executive Director of Garth Newel Music Center (GNMC) is responsible for overseeing the administration, programs, facilities, and strategic plan of the organization. Other key duties include marketing and community outreach. The Interim Executive Director will serve an initial term of three to six months and may be extended on a month-to-month basis following completion of the initial term. We seek a high-energy, highly organized, exceptional arts manager who seeks an entrepreneurial environment and is respectful of our mission and history. A team-oriented leader with strategic thinking skills is needed to build upon our national reputation.

Established in 1972, Garth Newel is located on 114 acres on the side of Warm Springs Mountain in rural Bath County, Virginia. We produce over 50 chamber music concerts each year including a 10-week Summer Festival. The Garth Newel Piano Quartet (our resident musicians) anchors most of the concerts with the assistance of collaborating artists. We also present occasional jazz, blues, and folk music concerts. Concerts are held in a 200-seat, converted indoor riding ring, which has excellent acoustics and spectacular mountain views.

Salary

85,000 to 100,000, commensurate with experience.

Benefits

Garth Newel Music Center provides extraordinary benefits to employees, including no-premium health insurance, no premium vison and dental insurance, retirement benefits, and generous flexible paid time off
Benefits and salary are commensurate with relevant experience
During concert seasons (July-August and October), five days per week onsite at Garth Newel Music Center (two of those days being Saturdays and Sundays when concerts are scheduled). During non-concert periods, work location is flexible and can be negotiated with, and approved by, the Board Chair.
On-site residence provided
Garth Newel Music Center does not discriminate on the basis of age, color, disability, gender identity or expression, marital status, military status (which includes active duty service members, reserve service members, and dependents), national or ethnic origin, political affiliation, pregnancy (including childbirth and related conditions), race, religion, sex, sexual orientation, veteran status, and family medical or genetic information, in its programs and activities as required by Title IX of the Education Amendments of 1972, Americans with Disabilities Act of 1990, as amended, Section 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, Age Discrimination Act of 1975, Governor’s Executive Order Number One (2018), and other applicable statutes and policies. Garth Newel Music Center prohibits sexual and gender-based harassment, including sexual assault, and other forms of interpersonal violence.

Responsibilities and Duties

Administration:

Maintain clarity of reporting channels, manage and ensure clear roles and responsibilities for all employees
Maintain and implement employment policies contained in the GNMC Employee Handbook
Hire all administrative and non-musical staff positions
Hire musicians in consultation and collaboration with Artistic Directors
Provide performance feedback for staff
Provide project management for all events/services at or for Garth Newel and ensure clarity of assignment for employees, committee members, and other volunteers
Provide management oversight for all kitchen and catering operations Programs
Foster and support rehearsal and performance environments of the resident piano quartet including opportunities for additional performances on-site or tour
Provide administrative oversight for events/services presented by GNMC including Summer Chamber Music FestivalFall Foliage Music FestivalMusic Holiday WeekendEducational programs including the Fellows program, amateur musician retreat, musician visits to schools, and Allegheny MountainString Project
Work with Artistic Directors to ensure challenging programs are delivered within budget
Attend all GNMC concerts and introduce the musicians to the audience
Maintain annual events calendar

Facilities

Responsible for the use and care of grounds and facilities
Work with the Grounds and Maintenance manager to prioritize lists for routine and deferred maintenance for all structures on campus

Financial Management

Oversee the development of the annual budget for GNMC with the Board and ensure adherence to the adopted budget
Oversee filing of all applicable and required public financial reports, forms, and certifications
Coordinate with the Treasurer and Business Manager to develop quarterly and annual financial reports for the Board, incorporating all income/expenses of GNMC and Garth Newel Enterprises
Oversee all bookkeeping and accounting functions of the organization
Work with auditors to complete the annual financial statements
Act as primary contact for managers of the Garth Newel endowment

Fundraising

Collaborate with the Board Development Committee on all fundraising efforts including annual campaigns, fundraising events, and legacy gifts, ensuring clarity of roles and responsibilities
Continue annual plans for external grants and gifts
Collaborate with the Capital Campaign Committee to plan and support the capital campaign
Maintain relationships with existing donors

Marketing

Oversee the development of all marketing and public relations campaigns
Oversee website design and content board and Community Relations
Maintain regular contact with the Board about projects and challenges
Work in concert with all Board committees and committee chairs to achieve goals outlined in the Strategic Plan
Maintain regular contact with Garth Newel’s patrons through emails, newsletters, and other postings
Establish and maintain relationships with patrons and organizations on behalf of Garth Newel locally, regionally, and nationally
At the conclusion of the interim Executive Director period, provide the board with a written summary of recommendations for improving GarthNewel’s operations and management

Qualifications

Undergraduate degree, Advanced degree or demonstrated experience in Performing Arts Management or Musical Performance preferred
Excellent interpersonal and communications (including public speaking) skills
Demonstrated experience in leading and managing others
Position is not remote, evening, weekend and holiday work on-site is required
Demonstrated success in fundraising and/or capital campaigns
Knowledge of and passion for classical chamber music
Demonstrated experience preferred working in a classical music organization

To Apply

Send a cover letter and updated CV along with 3 references via email to: Heather@garthnewel.org

Subject: Garth Newel Music Center Search Committee Attn: Board Chair Gene Sullivan

Or mail to: Garth Newel Music Center Search Committee: Attn: Board Chair Gene Sullivan PO Box 240 | Warm Springs, VA | 24484